Purpose of Collection

1. Personal data collected by The Hong Kong Society for Molecular Diagnostic Sciences Limited (“Society”) may be used for one or more of the following purposes:

(1)	processing and vetting any membership application and updating (including changing to different categories of membership), and related returns and notifications;
(2)	verifying membership and identity;
(3)	issuing invitation letters, appointment letters, congratulation letters, letters of good standing, testimonials, & certificates;
(4)	keeping of a register of membership and the management of all matters incidental thereto;
(5)	organizing, communicating, promoting, inviting, providing, enrolling, vetting, and verifying of various services to members and public (meetings, subscription of publications, training, continuing education, sponsorship, social, promotional, recreational and other programmes or activities);
(6)	administering the web services provided by the Society; and
(7)	performing the Society’s administration and operating functions and powers in connection with registration and under other applicable legislations, rules and regulations.

2. It is obligatory for you to supply the Society with the data requested in this form. Failure to provide the requested personal data, or the provision of inaccurate or incomplete information may result in the Society not being able to process the application, or for the Society to perform its functions or powers.


Transfer of Personal Data

3. The Society may provide necessary information to staff of the Society and to the members of the Council and its relevant Committees and Divisions, and any third party lawfully required and/or holding a court order for the disclosure of the information.

4. Personal data provided in a complaint will be used, disclosed or transferred only for those purposes related to the complaint, for example, it may need to be disclosed to the person against whom a complaint has been made and to inform relevant regulatory bodies and professional organizations of any positive finding on the breach of professional conduct.


Direct Marketing

5. The Society may use your email address for marketing (including meetings, subscription of publications, training, continuing education, sponsorship, social, promotional, recreational and other programmes or activities).

6. If you wish the Society to exclude your personal data for direct marketing purposes, please send us an email, along with your name and membership number to the Honorary Secretary at contactus@hksmds.org.


Access and Correction

7. A data subject has the right to request access to and to request the correction of his personal data. While certain member’s personal data can be updated online by the member, other data access requests should be made using the form specified by the Privacy Commissioner for Personal Data which is accessible from the following link “Data Access Request Form” and sending it to the following person:
Honorary Secretary, The Hong Kong Society for Molecular Diagnostic Sciences Limited, The Federation of Medical Societies of Hong Kong, 4th Floor, Duke of Windsor Social Service Building, 15, Hennessy Road, Hong Kong.
Email: contactus@hksmds.org

When handling a data access or correction request, the Society will check the identity of the requestor to ensure that he/she is the person legally entitled to make the data access or correction request. A fee is chargeable by the Society for complying with a data access request.


Enquiries

8. Enquiries concerning your personal data provided in your enquiry, including making access and correction, should be addressed to:
Honorary Secretary, The Hong Kong Society for Molecular Diagnostic Sciences Limited, The Federation of Medical Societies of Hong Kong, 4th Floor, Duke of Windsor Social Service Building, 15, Hennessy Road, Hong Kong.
Email: contactus@hksmds.org


Privacy Policy Statement

9. You may click here for the Privacy Policy Statement of the Society.